Privacy & GDPR Policy

1. Introduction

Europa Group International Ltd (“we”, “us”, or “our”) is committed to protecting your personal data and your privacy.

This Privacy Policy explains how we collect, use, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant EU data protection laws.

2. Information We Collect

We may collect the following types of data:

Candidate Data: name, contact details, CV/resumé, work history, references, right-to-work information, and communications.
Client Data: company contact details, business information, and communications.
Website Data: IP address, browser type, pages visited, and cookies (for analytics).
Marketing Data: newsletter subscriptions and consent preferences.

3. How We Collect Data

We collect data through:

Direct submissions via our website, email, or LinkedIn.
Job applications via job boards or partner sites.
Our CRM system (Manatal).
Referrals and professional networking.

4. How We Use Your Data

Your personal data is used to:

Match candidates with job opportunities.
Communicate with candidates and clients.
Manage business relationships.
Fulfil legal and contractual obligations.
Improve our recruitment services and website.
Send marketing updates (only with consent).

5. Legal Basis for Processing

We process personal data under the following lawful bases:

Contract: to deliver recruitment and placement services.
Legitimate Interest: to manage relationships and business operations.
Consent: for marketing communications.
Legal Obligation: to comply with UK and EU laws.

6. Data Sharing

We may share data with:

Clients (potential employers).
Technology providers (e.g., Manatal, Microsoft 365).
Professional advisers (legal, accounting, or compliance).

All third parties are bound by GDPR-compliant Data Processing Agreements (DPAs).
Where data is transferred outside the UK, we rely on adequacy decisions or Standard Contractual Clauses (SCCs).

7. Data Retention

We only keep your personal data for as long as necessary:

Candidate data is typically retained for up to 5 years to support ongoing recruitment activities, unless you request its deletion sooner.
Client and business contact data may be retained for up to 6 years in line with our contractual and legal obligations.

8. Data Security

We use secure systems and procedures to protect your information, including:

Encrypted and password-protected databases.
Restricted access within our systems.
Secure storage and data transmission.
Staff GDPR training and confidentiality agreements.

9. Your Rights

You have the right to:

Access your personal data.
Request correction or deletion.
Object to or restrict processing.
Withdraw consent at any time.

To exercise your rights, please contact:
info@europa-gi.com

If you are unsatisfied with our response, you may contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

10. Cookies

Our website uses cookies to improve your browsing experience and analyse traffic. You can manage or disable cookies in your browser settings. See our Cookie Policy for more information.

11. Updates to This Policy

We may update this policy from time to time. The latest version will always be available on our website with the updated effective date.